Private events are not sent by default, so choosing this option will email events that you have marked as private to your list of recipients.Īfter you have chosen your shared options, click the 'OK' button. You can select a shared calendar layout and choose to send private events. The 'Advanced' options are shown when you click the 'Show' button. You can limit the calendar email details by only showing working hours, which is beneficial if you have a strict working schedule that only allows a set timeframe within a working day. You can also choose a calendar using the 'Calendar' dropdown. You can select a date range using the 'Date Range' dropdown. When you send a shared calendar in email, you send recipients a list of events and scheduled meetings so that they can review them.

In the image above, you can see that there are several options for sharing a calendar in email.

Interested in learning more? Why not take an online Outlook 2019 course? Outlook allows you to separate calendars for your personal and work life.Īfter you select a calendar, you can find the 'Share' menu options in the 'Home' tab.Ĭlick the 'E-mail Calendar' button and an email window opens along with a popup that asks for the range and calendar components that you want to share. The default calendar is the first tab, and then you have the option of a 'Home' and 'Work' calendar.

In the image above, three calendars are displayed. You can potentially have several calendars installed in Outlook, so the first step to share your calendar is to choose it from the tabs shown in the calendar view.Ĭlick the tab for the calendar that you want to share. Uncheck any of these buttons and the corresponding calendar is hidden. Outlook creates a default calendar in your iCloud account and one on your local machine. The calendar view button is at the bottom-left corner of your main Outlook view.Īfter you click the 'Calendar' view button, your calendars display. They can just open a calendar, schedule a meeting, and an alert is shown when the meeting is about to happen.īefore you can share your calendar, you first need to activate the calendar view. With the Outlook calendar, users within an organization don't even need to communicate before a meeting. When you share an Outlook calendar, coworkers and others who have permission can add appointments and view your schedule. It's also a tool that can be used for collaboration. The Outlook 2019 calendar is a powerful tool that can be used to schedule events, keep track of your meetings, and track tasks. Whether you're a contractor that must work with clients, or you're an employee that needs to work with other employees to complete a project. Outlook and other Office applications have collaboration tools that make it easier to automate tasks and communicate with other coworkers.

Create shared calendar outlook 2016